Burdened by slow decision-making? Learn how AI chat tools like DocuXplorer’s AI Insights give your team instant access to data and accelerate business analysis.
It’s been said that it takes at least 10,000 hours of practice to become an expert, an idea popularized by Malcolm Gladwell in his book Outliers.
We know that building true proficiency depends on many different factors, the primary ones being that it takes time and commitment. But the question is, what is worth spending that kind of time—what’s worth mastering, and what can be streamlined?
Time is a resource teams rarely have in excess. Traditional decision-making relies on locating the right data and organizing, reviewing, and interpreting it—a tedious process that requires people with some level of expertise who know what to look for.
But thanks to the rise of AI tools, everything from locating files to running deep analysis is accelerated and simplified. Organizations can speed up and enhance knowledge-based work without spending months or years ramping up technical skills.
Using AI for decision-making provides instant, data-backed guidance in an accessible, digestible format, allowing non-technical users to leverage data and helping companies move faster than their counterparts.
DocuXplorer’s AI Insights tool is an example of how AI chat can optimize business analysis by making documents and related data instantly available and actionable.
AI extracts meaningful insights from information, helping organizations understand what impacts the business the most, where to make improvements, and how to create more value.
Manual analysis usually means recording data in spreadsheets. Even research done with legacy technology can deter progress since it still depends on humans to verify and interpret the data, a step that produces different outcomes based on who’s performing the analysis. Automation tools, however, surface trends and patterns faster than humans and reveal clues that humans might miss.
Beyond AI’s utility, it solves several other challenges that come along with manual paper-based tasks.
Sifting through documents, reports, and records for usable data is labor-intensive and prone to errors. For small and medium-sized businesses, teams must locate files, process documents, pay invoices, track customer data, run reports, and complete many other document-dependent tasks—directing resources to deep analysis may not be practical. The result? Too many businesses are still running on manual processes, leaving growth opportunities on the table.
A majority of organizations still run on inefficient processes. In fact, 51% of workers report spending at least two hours per day on repetitive tasks. Why? Because they continue to do things the way they’ve always been done and struggle to optimize processes. - Formstack 2022 State of Digital Maturity Report
Companies generate and store massive amounts of information, and deepening your understanding of all that data requires time-consuming searches.
Business data also often ranges from quantitative (statistics, measurements, financial statements) to qualitative (research, interviews, notes). The approach to analyzing these different data types is complex, unique to each type, and shaped by your business and goals. Conducting research using a question-and-answer format simplifies analysis, and submitting queries to an advanced intelligence tool helps you reduce the learning curve and access answers that are the most relevant for your questions.
Without real-time insights, businesses can react too late to trends and end up in a spiral of reactive choices and stalled projects that weaken organizational agility. While organizational structure, workflow setup, and collaboration all play a role in advancing an organization's efficiency efforts, workflow standardization and automation are most possible with the assistance of technology.
Without standardized, automated systems, even the best-intentioned teams struggle to keep up.
Manually tracking changes, policies, or compliance requirements in business documentation leaves room for error and exposes your company to risks.
Without a centralized system, updates can get lost in email threads or buried in outdated file versions. This makes it nearly impossible to ensure your team is working with the most current information.
Antiquated systems aren’t integrated well across an organization’s tech stack. And teams working with outdated systems inherently don’t prioritize tracking like digitally robust ones do. When documentation is spread across shared drives or siloed tools, verifying who accessed what—and when—becomes a logistical nightmare.
In regulated industries, data visibility is number one. And even in less-regulated environments, inconsistent documentation practices weaken trust, slow down operations, and make risk mitigation and issue response reactive rather than proactive.
When business decisions rely on slow, fragmented analysis, opportunities slip through the cracks. Manual research is prone to error and blind spots. AI tools eliminate these hurdles by transforming how your organization accesses, analyzes, and acts on its internal data.
AI business insights give you a holistic understanding of company information, without knowing who created it or how it’s organized.
AI-enabled full-text search also helps overcome the limitations of other tagging and filing methods, even metadata. Staff who are unfamiliar with the documents may populate the metadata incorrectly, making search and retrieval nearly impossible. Data entry and filing errors are further compounded when you’re dealing with hundreds of thousands of documents.
A client recently told us that in their industry, technical folks on average spent 1/3 of their day looking for information. Whether your organization is a 10-person team or a multi-national corporation, that’s a huge productivity drain.
AI search with an LLM lets you find anything, anywhere, by asking a natural-language question. DocuXplorer’s AI Insights instantly gives you answers sourced from your documents—plus links to the original files. This is especially useful for unstructured data like scientific research, technical reports, or narrative documentation where metadata isn’t practical or even available.
It takes a long time to file everything in the right place so you can find it—and it’ll still be in the wrong place for someone else. I like the process of being able to ask a question and the system going and finding the documents and knowing where those documents are. - Utility company client
Advanced AI tools speed up time-to-insights, enabling organizations to reach helpful conclusions and act on the information faster.
Manual analysis means combing through different interpretations of the data and pinpointing what matters. And if you don’t know exactly what you’re looking for, you may end up with less-than-clear results. Using AI for decision-making helps you connect the dots more easily. AI can detect recurring themes, anomalies, or correlations and bring them to your attention, helping you make sense of the noise.
AI-generated insights reinforce decisions by providing objective, data-backed responses. Business leaders can validate their strategies with quantifiable evidence rather than gut feelings or assumptions.
AI chat also ensures audit readiness by instantly retrieving policy documents, access logs, and compliance records. Instead of manually compiling audit reports, you’ll generate compliance documentation in seconds.
DocuXplorer’s AI Insights analyzes your company’s proprietary data and delivers answers and observations that give your team a direct path to actionable intelligence. Results are grounded in your current, trusted information—without muddying or jeopardizing the results with data from outdated document versions.
AI analytics accelerates innovation for companies that are newer to digital transformation. It also propels businesses from reactive firefighting to proactive strategy, where data insights illuminate opportunities for optimization, identify unmet needs, and support rapid experimentation.
The common thread among market leaders is that they embrace change and invest in tools that enable continuous improvement.
LLMs democratize access to knowledge, allowing anyone to conduct research and reach understanding without needing technical expertise. With AI chat, everyone in the organization can be a subject matter expert on the business.
It’s important to note that hallucinated responses and biased information are common when using outside LLMs to generate ideas and content from your data. Alternatively, a private LLM like DocuXplorer’s AI Insights, linked to your document library, gives you an unbiased view of your company information, so you can trust the accuracy of your insights and get a clearer, more contextual view of your quantitative information. This means smarter, faster decisions backed by evidence.
Analysis with an integrated tool like AI Insights helps businesses make sense of unstructured or complex data and files that don’t adhere to a standard format. Plus, as the business evolves, Insights automatically updates its understanding, so your analysis tool grows alongside your data.
Faster time-to-insights speeds up everything, from proactively addressing inconsistencies and inefficiencies to acting on the data by developing new strategies.
AI chat eliminates the friction of manual research by giving your team instant access to the information they need, exactly when they need it.
By removing technical barriers, AI chat enables smarter, faster decision-making across every department. Business leaders can validate strategies with hard data, find new paths to better outcomes, and quickly retrieve key records for audits and reporting—without combing through cabinets and folders or waiting on someone else to pull the files.
Using AI for decision-making, your team works faster and is empowered to uncover opportunities and confidently respond to challenges.
DocuXplorer’s AI Insights supports every business use case, illuminating patterns within your data while keeping it secure. What once took days of compiling and double-checking can now be done in seconds.
AI Insights is the next tool in your business arsenal.
