There are very simplified versions of document management software out there, but professional content management companies produce software that is designed for very compliance intensive businesses, such as healthcare facilities.
Small healthcare providers, such as independent clinics, don't have any benefits in terms of paperwork being simplified. Though the staff will generally be much smaller than a larger facility would have on hand, that staff still has to deal with very complex documentation needs and has to ensure that, at every step of the way, the healthcare provider is in compliance with HIPPA rules. Failing these tests could very well mean the end of the business.
There are very simplified versions of document management software out there, but professional content management companies produce software that is designed for very compliance intensive businesses, such as healthcare facilities. The software can ensure that your data is stored in a way that complies with HIPPA rules and that you don't have to worry about your software getting you out of compliance. The security ensures that people cannot access these files without the proper credentials and audit trails ensure that, when somebody does access a file, it's readily apparent.
Most clinics and other small healthcare facilities have very professional people on staff, which means that complying with regulations and security concerns is just part of the service that those people provide. At the same time that the staff members at these facilities tend to be very professional, they also tend to be very busy. Document management software makes it a lot easier for them to do their jobs properly.
Healthcare facilities generate tremendous amounts of paperwork. When that paperwork is completed, stored and accessed in hardcopy form, it's a much more complex process than it actually needs to be. In fact, using document management software can cut down on the amount of time that staff spends looking for files, updating files, tracking down files that have been misplaced and so forth.
Part of moving over to an entirely paperless office involves taking old files and scanning them into digital form. If this concerns you, remember that you are actually enhancing the security level of the documents by having them in digital form. Not only are they safer from tampering and unauthorized access, they can also be backed up very easily, ensuring that there is minimal risk of loss. Where document storage in digital form is concerned, there is really no downside. In fact, for most businesses, it ends up being a benefit that keeps manifesting in different forms over the long-term future and those benefits are quite noticeable.
