Are you looking to improve your data management or migrate from an outdated system? Document management software provides control, flexibility, and innovation without the complexity and high costs.
Database administrators regularly realize that maintaining home-grown document and business process management systems is a huge resource drain. Countless instances of patching and adapting to external factors like MS updates, Adobe process changes, and DocuSign modifications leave IT teams scrambling to write hotfixes for production systems in real-time. Companies need a long-term solution to lighten the workload and protect valuable company data while eliminating the need to perform constant updates and bug fixes.
Superior document management tools meet your IT needs and improve operational efficiencies without the complexity of other options. These tools support centralized and standardized data operations, reducing administrative overhead and enhancing efficiency. IT professionals will have control and flexibility with less upkeep, expense, and frustration.
A robust document management system is your data storage and business process automation hub, with which you’ll create, refine, and scale your processes. Your maintenance requirements are low, and adoption is straightforward since the software focuses on the user experience and is easily adaptable to various industry and departmental needs.
With batch import capabilities, migrating from your legacy systems to a DMS is quick and hassle-free, and your system seamlessly integrates with your tech stack.
Additionally, you’ll get tailored onboarding and taxonomy training with DocuXplorer, ensuring minimal operational disruption and maximum long-term benefit.
Database engineers and administrators tell us they are impressed with the control and flexibility DocuXplorer provides. One of our clients was able to migrate 38,000 documents to DocuXplorer and had them organized by lunchtime on his first day of implementation! They just passed the 5 million document mark during their first month and a half using DocuXplorer.
Allie Brittain, Director of Business Development, DocuXplorer
As Database administrators and IT leaders consider migrating to new systems, it’s important to consider tools that will provide a more comprehensive solution. SharePoint is designed for seamless document collaboration; companies utilizing it for more robust business process management must invest in additional training, add-ons, and maintenance.
Additionally, external system updates can cause in-house databases to break. External consultants hired to keep up with the changes are costly and these reconfigurations can pose serious risks to your company data.
Document management software, conversely, is far less complex and provides advanced tools like AI automation without requiring extensive customizations.
Quick and easy updates, pre-built integrations, adaptability, and user education are important considerations for IT managers. The right solution will streamline IT operations and doesn’t have to cost a fortune.
For IT managers, building an in-house document management system on top of tools like SharePoint, DBase, and Access have limitations that increase workloads rather than ease them. Creating your own automations and API connections and updating them as software components update means needing in-house expertise or hiring outside consultants.
This can often lead to consulting using layers of GPOs and Active Directory architectures to maintain consistent configurations and policy enforcement across networks and servers, which can become a mess. These complex systems cause configuration errors, troubleshooting difficulties, reduced performance, and increased administrative overhead. For some configurations, you may still need to engage additional tools, such as PowerShell scripts or third-party management solutions, to achieve your desired level of control.
However, environmental consistency is given with a document management system, which offers uniformity and granularity without requiring supplemental tools.
Next-gen document management solutions like DocuXplorer are ideal for modern IT environments. They are robust and will handle a high volume of data while maintaining enterprise-level data security and providing ease of use, flexibility, and scalability.
Home-grown systems will only take you so far, while DocuXplorer gets you across the finish line and beyond. Whether your document needs are in the cloud, on-premises, or both, and whether you need to manage small or large amounts of data, you’ll operate efficiently with our DocuXplorer’s document management and business process automation.
Rather than shaping your business around a complex system, choose a DMS that works with it. IT and Database leaders who want maximum control over their data and business processes need look no further than DocuXplorer.
